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Citizens can fight City Hall and the fat cats with our Citizen's Political Action Guide.

  • Legal Resources
  • Sample Public Records Request
  • Print Version


    What can I do? Here is a simple 1-2-3 guide for local political action which you can print out and distribute to other local activists:

    1. Act Personally

    It is your right to express your opinions. It is your right to participate in your local government.

    Write to the mayor, city commissioners, and county officials. Tell them how you feel about the issues. Most public officials and agencies can be emailed.

    Letters to the editor of local papers are a good way to influence local lawmakers and also to rally citizens.

    Hold the media accountable for biased reporting. Do not hesitate to call your local media outlet if you see evidence of unfair or slanted reporting.

    Insist on maintaining and protecting the right of citizens to speak out at commission meetings and in other forums about issues affecting the city, county, or region.

    People who disagree with your position also have the right to state their opinion. Treat them with respect and courtesy. Avoid personal attacks. The weakest side will resort to these tactics. Remember this rule: He who throws mud loses ground.

    Consider joining a local political committee or forming your own group. Grass roots organizations have done a good job in presenting the views of citizens and organizing people for political action.

    If you're not a joiner or don't like meetings, remember that individuals working alone or in small informal working groups can achieve great things.

    Work for the cause, not for the glory. If attention is what you want, watch what you wish for.

    Register to vote. If you are a citizen of the United States and are 18 years old, you have the right to vote. Exercise your right at the ballot box.

    Consider running for public office or volunteering to work for a campaign. There are many ways to help without giving money.

    Apply for a seat on a city or county board. Most of these posts are appointed by the commission.

    2. Attend Public Events

    Attend commission and board meetings and see for yourself what goes at in these meetings.

    Insist that the city inform and involve the public in discussion of issues under consideration. The public has the right to speak on any proposition on the agenda.

    Demand honesty from all public officials, the city manager, and city workers.

    Insist that city officials register lobbyists and that they maintain and make public records of meetings with all outside parties about city business.

    3. Inform Yourself and Others

    We live in the information age. Newspapers and websites contain tons of information about public policy issues at all levels of government. Major newspapers maintain archives in a searchable database online.

    Many public records can be accessed online or provided digitally.

    Public meeting agendas and minutes of past meetings are usually posted on city websites. Many cities also maintain video archives of past meetings.

    Request public records and information from the city or county clerk. In most cases, they are required to provide and copy written documents in their custody, including emails, without any hassle. The request does not have to be in writing or in any particular format. The clerk cannot ask you why you want the requested record. Tip: Request the public record from the legal custodian of the record.

    Ask city employees for information. Be respectful. Never ask anyone to violate policy or law regarding the release of information or records. Many management-level and elected officials are more than willing to sit down and talk.

    Start a newsletter, website, blog, email list, online bulletin board, or chat room. Use social media like Facebook and Twitter.

    Learn all you can about computers. They are the most effective instruments for political activism in the modern world.

    Tell other people how they can help too. Reproduce this guide and give a copy to other local activists.

    Legal Resources

    State Constitution - Open Government and Ethics

    Florida Code of Ethics - Selected Provisions

    Florida Public Records Act - Selected Provisions

    Florida Statutes - Sunshine Laws

    For Deerfield Beach users:

    Deerfield Beach City Charter - Article VIII

    Deerfield Beach City Charter - 750 K Amendment

    Deerfield Beach Ethics Code

    Deerfield Beach Lobbyist Ordinance


    The Attorney General's Government-in-the-Sunshine Manual is a practical guide for local activists summarizing state ethics, public records, and sunshine laws. An abridged version of the manual is available for download.

    Attorney General's Government in the Sunshine Manual

    Florida Public Records Guide

    Florida State Ethics Guide

    Public Records Request

    Florida law does not require a request for public records to be in writing. However, it is a good idea to document a request. Here is a sample format:


    City Clerk (or Custodian of Record)
    [Address of records custodian]

    Dear ----:

    Pursuant to the Florida Public Records Act, Fla. Stat. ch. 119, I am requesting copies of [or access to] all records pertaining to [be as specific as possible]. This request includes every document related to the matter, regardless of the format in which the information is stored.

    If you refuse to provide this information, please state the reasons for your decision in writing, as required by Fla. Stat. s. 119.07(1)(d). If the exemption applies to a portion of the records, please delete that portion and provide copies of the remainder.

    I agree to pay the actual cost of duplication as defined in Fla. Stat. s. 119.07(4). However, if "extensive use" of information resources or extensive clerical or supervisory assistance is needed to fulfill my request, please provide a written estimate and justification as required by Fla. Stat. s. 199.07(4)(d).

    Please make these records available by [date]. If you have any questions or need more information, please call me at ----.


    [Name, address and phone]