BUDGET WORKSHOP OF THE CITY OF DEERFIELD BEACH
Tuesday, August 22, 4:00 P.M.
The meeting was called to order at 4:20 P.M. by Mayor Capellini on the above date in the City Commission Room, City Hall.
Roll Call showed:
Present: Commissioner Gwyndolen Clarke-Reed
Commissioner Peggy Noland
Commissioner Amadeo Trinchitella
Vice Mayor Kathy Shaddow
Mayor Albert Capellini, P.E.
Also Present: City Attorney Andrew Maurodis
City Manager Larry Deetjen
City Clerk Felicia Bravo
REROUTING OF BOCA RATON AIRPORT TRAFFIC
Mayor Capellini informed the City Commission that the Boca Raton Airport Authority was considering changing the flight patterns to one that may take planes over the City of Deerfield Beach.
He believed the Commission would be opposed any rerouting of air traffic and suggested that they attend any public hearings concerning this matter. He added that the administration should contact Mayor Hanson and the Boca Airport Authority to let them know that the city would not support that issue and would oppose it with great vigor if need be.
HURRICANE DEBBY UPDATE
City Manager Deetjen updated the City Commission regarding Hurricane Debby's path. He spoke to Governorís office and also the City Manager in Key West. He recommended that the city be aware of the storm, but it was too early to determine its possible path.
CITIZENS' SURVEY 2000
City Manager Deetjen handed out a complete citizen survey. The most important thing in addition to having high scores is to compare it with last yearís survey and the city continues to improve in all categories. The city conducted 300 telephone surveys of Deerfield Beach residents. People in general feel good about the services they receive in Deerfield Beach. The survey gives the city some ideas about the CRA and other directions we need to go in terms of the delivery of service.
Nancy Reichenbach, Director of Senior Services, requested $175,000 as opposed to $185,000 from last year. Revenues have increased to $1,607,186. NE Focal Point, not for profit corporation, CASA, has been doing extensive fund raising. They increased their pledge this year, $126,000 to $150,000. In addition, there is going to be a $9,000 allocation with a grant from the Sun-Sentinel to improve our computer lab and childcare center. It is called Computer Prodigies. With this $9,000, the corporationís pledge will increase to $159,000 Ė 18% increase. Thrift Shop had a good year and looks like next year it will make a quarter of a million dollars. These are reasons why Senior Services is able to reduce its request of the General Fund. In addition to the corporationís pledge, CASA is installing a new client security system that cost $11,000 (not a part of pledge) for the Alzheimerís Day Care Center. This new system will help us monitor our Alzheimer clients. The Area Agency on Aging will celebrate its 20th anniversary next year.
Community Services Director Vincent Kendrick stated the approval rating from citizens in recent survey was favorable. He recapped events held this year; i.e., Fourth of July, Mango Festival, Founderís Day, etc. The Ft. Riverbend Committee has raised over $110,000 of projected $150,000 goal. Broward County is proposing a $400,000,000 bond for Parks & Recreation and open space. There are several projects from the school property adjacent to Westside Park to other properties in the City that could apply for part of this grant. Community Services is upgrading ocean rescue personnel compensation. Special events should concentrate on four major events.
Commissioner Noland asked about a 4 x 4 vehicle for $6,000 and whether it was in the budget or not?
Mr. Kendrick stated it was out of the budget.
Mr. Deetjen stressed that Community Services was trying to get donation and the capital budget was cut to maintain the quality workforce.
Commissioner Noland believed the liability to the City is a lot more expensive than $6,000.
Vice Mayor Shaddow recommend to put it back in the budget. She inquired about the half basketball court at the teen center.
Mr. Kendrick said the problem so far has been the available space. Putting in the court would mean the elimination of parking spaces.
Vice Mayor Shaddow asked about installing a sidewalk along Powerline Road from West Drive to 4th Street. The city could not wait for state to widen the road. She inquired about a rollerblade veladrum.
Mr. Kendrick advised that the problem once again is space, but he would look into the matter.
Vice Mayor Shaddow discussed the entrance to the teen center and Larry Deetjen suggested that Rolando from the Corrdino group be asked to look into the rollerblade veladrum and entrance.
ENGINEERING AND UTILITIES
Director of Engineering and Utilities, Tony Viola, explained that his budget only increased .06% to $15 million. Utilities Administration and Engineering Division would be combined to form the Administration/Engineering Division, which will have ten employees. The Designer/Drafter is filled with a part-time employee. Water Plant Division remains the same, while Utilities Maintenance Division will eliminate an electrician. Those duties will be outsourced. The West Wellfield is under construction and scheduled for completion December 2001. The membrane is a $13 million project to be completed in 2002. The east plant will operate until the west plant is functioning properly.
Mr. Viola discussed the water plant's statistics on a five-year track. He added that our unaccounted water was approximately 5% to 6%, which was about half of the national average. This is water that is not metered such as fire hydrant flushing, water main breaks, leaks, and stealing.
Mr. Viola explained that over the past 5 to 6 years, the city has paved approximately 60% of the city's streets. Along with the resurfacing, the concomitant improvements are made as well.
Commissioner Noland asked about the dredging of the canals. On SE 19th Avenue at SE 8th Street, the canal needs attention.
Commissioner Clarke-Reed mentioned that some of the roads need excavated and rebuilt entirely because the base may have been incorrectly laid.
Fire/Rescue Chief Gary Lother came forward and announced that at the Firefighters' Challenge, the city had four teams that qualified for the national competition in Las Vegas.
Chief Lother advised the City Commission that the EMS response times are somewhat higher overall, but have decreased in District 2.
City Manager Deetjen noticed a correlation between the areas with the most calls and the lowest response times. Adding the fourth station tremendously improved the response times.
Chief Lother stated that they applied for a grant for thermal masks, which was denied. He placed it in the capital budget, but it was cut.
City Manager Deetjen explained every department had to cut back on capital expenses this year.
Commissioner Noland emphasized the importance of using these masks to search for children in burning homes and asked if Fire/Rescue could be assisted in finding and applying for grants.
Commissioner Clarke-Reed concurred with Commissioner Noland.
City Manager Deetjen discussed the MOC I Center/FAU Development and Research Authority layout. Redundancy in emergency communications/dispatch was discussed.
Two part-time fire inspectors will be hired so the city will come into compliance with the South Florida Building Code. The personnel will generate more revenue than it will cost to employ them.
BROWARD SHERIFF'S OFFICE DISTRICT X
BSO District X Chief George Brennan announced that BSO is not requesting additional personnel. He discussed the 12.1% crime rate reduction, in spite of the annexation of additional areas. The only crimes that have increased are murder (by acquaintances and unpreventable) and burglary. Chief Brennan said a group of youth from Rivera Beach created a mini-crime wave, committing up to 13 auto break-ins a night. The rise could also be attributed to the increase in residential units and businesses because of annexation.
Chief Brennan informed the City Commission that there is a problem west of I-95 in terms of patrol coverage. Zones 10 -11 are most problematic because there Powerline Road is the only major roadway and traffic is a problem. Many of the zones are inefficiently designed.
City Manager Deetjen explained that in the next budget year, he may ask the City Commission to consider adding another sector. Even though two sectors were added recently, another sector most likely will be needed as economic activity grows in west Deerfield Beach.
Commissioner Noland noted that we have far fewer police officers than comparable size cities, yet we are doing a good job.
Commissioner Clarke-Reed asked about the patrolling of Mayo Howard Park after dark. She stated more patrol cars are needed.
Chief Brennan responded police do patrol the area and issue interrogation cards to individuals who are loitering after dark.
Vice Mayor Shaddow inquired about the saturation point of calls to patrol.
Chief Brennan responded that while there were no exact figures, the amount of economic crime in the west end of the city was much greater than the on the east side, which removes officers from patrol.
City Manager Deetjen informed the City Commission that the city currently supplies school resource officers (SRO) at the high school and middle school. When Deerfield Beach had its own police force in 1989, the city supplied the SROs to the schools. When BSO took over, the city continued to use our own officers. The county-wide policy is that the Broward County School Board supplies the SROs to the schools at its own expense. Mr. Deetjen suggested that the school board provide SROs, thus allowing the city to immediately have two additional patrol officers available.
Vice Mayor Shaddow added that the city should maintain control over who is assigned as a SRO.
Chief Brennan outlined the amount of service calls.
Commissioner Clarke-Reed asked about BSO's community policing efforts and suggested that patrolmen occasionally stop and converse with the individuals in the community to improve relationships.
Commissioner Noland agreed and added that she does not know all of the officers. She requested that BSO introduce the officers to the City Commission.
PLANNING AND GROWTH MANAGEMENT
Planning and Growth Management Director Gerald Ferguson recapped the past year's accomplishments, including the CRA and CDBG. This year economic development will be emphasized. In his budget he recommended a Division of Economic Development. Mr. Ferguson suggested that Carlos Baia become the Economic Development Director. He has worked with the city's businesses as the Business Alliance Coordinator. Office space will be provided by Hillsboro Commons.
The City Commission briefly broke for dinner.
City Manager Deetjen advised that the city was holding the line on community participation funding.
Commissioner Trinchitella suggested no increases in community participation funding and not to add new organizations.
The City Commission agreed.
OFFICE OF THE CITY CLERK
City Clerk Felicia Bravo informed the City Commission that the budget remained as it has been in past years, with the exception of the increase in the election line items. The Deputy City Clerk position was eliminated, but the Administrative Aide position was now full-time.
Commissioner Noland asked if the commission would receive an increase in pay.
Vice Mayor Shaddow suggested that the expenses increase.
Director of Finance David Bok advised the City Commission that they receive $5,100.00/year.
The City Commission settled on increasing the expenses by $5,000.00 each.
Vice Mayor Shaddow recommended that the City Commission receive a salary increase effective October 1, 2001.
Director of Human Resources Marva Gordon addressed the City Commission regarding the wage and classification study her department will contract out this year. The purpose of the study is to determine if the city's job descriptions accurately reflect what employees do. The city will use these job descriptions to compare our jobs and wages to those in a similar market. The study will determine if the city is competitive and able to retain its employees. It has been more than 10 years since the last study. On June 22, 2000 the city sent out a request for proposals and closed the process on August 4, 2000. The city received 12 bids, which are being reviewed by Finance and Human Resources. Four will be selected for final review by the City Commission.
Commissioner Noland asked what would happen if the study demonstrated that the city is behind in terms of wages and additional compensation.
Ms. Gordon said she anticipates the study will find deficiencies. The study will take approximately four to six months to complete and implementation of the changes will be ready to begin next year. The study would cost $100,000.00.
Vice Mayor Shaddow recommended that the report contain an implementation plan, which included a time line. Vice Mayor Shaddow asked what would happen if they were overpaid.
Ms. Gordon said their grade would be frozen.
City Manager Larry Deetjen asked if Fire/Rescue would be included in the study, because their classifications and pay scales are reviewed and negotiated every three years in conjunction with their union contract.
Ms. Gordon advised that the city cannot selectively choose which employees would be evaluated and which would not.
Vice Mayor Shaddow asked if they could be included in the study, but not expend needless effort duplicating the depth of information the city has already collected.
City Manager Deetjen agreed.
Commissioner Noland said having an objective outside source look at the Fire/Rescue Department would be helpful to both sides, but agreed that less work would need to be done.
Public Works Director Donald Freedland asked the City Commission to consider raising the commercial solid waste rates in the upcoming fiscal year. The commercial customers on the average pay $7.42 to empty their dumpsters. It would increase $1.11 per yard. This will be the first increase since May 1995. Deerfield Beach is handling 99.9% of the commercial solid waste disposal in the city, with the exception of five roll-off compactors. The roll-out charge is $10.00 a month, no matter how many times the roll-out is needed or the size of the dumpster. He asked that it should be changed to a charge per collection per week. For example, if a business had three roll-outs a week, their new charge would be $30.00/month.
For residential service in Crystal Lake, Waste Management must provide comparable service at a reasonable price, which is $23.96/month. This is a higher than what the other residents pay.
Mayor Capellini suggested the city subsidize the difference. He also mentioned taking over the contract.
Mr. Freedland said the contract covers 1,401 homes in Park Ridge and Crystal Lake.
Commissioner Noland asked about grounds maintenance and the appropriate staffing level. She stated the beach looks unkempt lately.
Mr. Freedland responded when the city takes over the medians in the newly annexed area, he will need more personnel, but now he does not. When Commissioner Noland brought in the bag of trash last week, it was right after the beach racker broke. It is supposed to be manually cleaned and he assured Commissioner Noland it would be.
Mr. Deetjen said the beach area and grounds maintenance in general could use improvement with the existing personnel.
The meeting was adjourned at 7:10 PM
ALBERT R. CAPELLINI, P.E., MAYOR
FELICIA M. BRAVO, CITY CLERK